For your team
Your team installs nothing new. Shifts arrive on their phone.
A new team member gets an invitation, connects to the Smeiva bot and from then on has their shifts on their phone. They confirm with one tap, ask for an open shift or time off, and clock in straight from the phone.
When’s my next shift?
Thursday from 8:00 at Fialka Café. It’s confirmed.
What your staff find on their phone
Everything sits in one Smeiva menu. Each person switches between Czech and English on their own, which helps in mixed teams.
- My shifts When and where you work, a week or a month ahead.
- Open shifts Shifts for your role that you can ask to take.
- Team shifts Who works when, for when you need to sort something out.
- Availability Can, can’t, or can do part of a shift.
- Clock in and out Straight from your phone when you’re at work.
- Leave Ask for a full day, a morning or an afternoon off.
- Checklists What needs doing at opening and closing.
Setup
Telegram or WhatsApp
Smeiva sends shifts to Telegram and WhatsApp. Everyone picks the one already on their phone, taps your invitation and the schedule arrives on its own. Using Telegram? See how it looks in Telegram. See how it all works.
Nobody installs anything else or remembers a new password.
What your team will ask
I don’t want to be tracked. Can my boss see where I am?
No, nobody follows you around. Your location is sent only when you tap clock-in or clock-out yourself, and it is saved with that record. If you change your mind, you cancel location sharing with a button right in the Smeiva chat.
Do I have to install another app?
No. Shifts arrive in Telegram or WhatsApp, whichever you use. You tap your manager’s invitation once to link it to the Smeiva bot, and you create no new password.
Can Smeiva see my private messages?
No. Smeiva is a separate chat with a bot. It sees only what you write to it or tap. Your other conversations stay yours.
What if I miss a shift message?
You can find your shifts any time in the bot menu under My shifts, a week or a month ahead. If a shift changes or is cancelled, you get a new message.
Can I swap a shift with someone?
You release the shift on the phone and a colleague with the same role asks to take it. Your manager approves the handover.
Does it work through WhatsApp?
Yes. Your shifts can arrive in WhatsApp or Telegram, whichever is already on your phone. Always in your own chat with Smeiva, not in a group where they get lost.
Invite your team and send the first rota this week.
Your first month is free and we don’t ask for a card. Add as many people as you like.